Appointments are required for passport services.

Passports and the City Clerk’s Office

The City Clerk’s Office is a designated passport acceptance facility and will assist you with the submission of passport application documentation. Appointment hours for passport application processing are 9:00 AM to 3:00 PM.

Once all necessary documentation is collected, please call the City Clerk's Office at 518-434-5090 to set up an appointment for passport services. Please bring all necessary documentation and sufficient funds for application processing. Applicants should anticipate a 10 to 20 minute wait for their application to be processed within the office. Larger groups will have a longer processing time.

Please note: Passports are not issued at the City Clerk's Office and will be mailed by the United States Department of State to the address provided on your application.

The U.S. Department of State provides a detailed listing of all required material. Missing, incomplete, or otherwise unacceptable materials will result in your application being rejected. Please visit the U.S. Department of State Passport Page for the following information and more:

  • Materials for Adult Applicants
  • Materials for Children Aged 16-17
  • Materials for Children Under 16
  • Instructions for Passport Renewal
  • Submission of an Acceptable Photo
  • International Travel Tips and Warnings
  • Current U.S. Department of State Processing Times
  • Current U.S. Department of State Fees (City Clerk Fees are Separate)

An application may also be rejected if the:

  • Application is not completed in black ink (forms must be hand-written or typed in black ink)
  • Application contains errors that have been whited-out, covered, or otherwise obscured
  • Application is a previous version

Birth Certificates

If you were born in the City of Albany, NY and need your birth certificate to complete your application, you can visit the Vital Statistics Office while in City Hall, Room 254M (press 'M' in the elevator or take the stairs up from the City Clerk's Office).

Marriage License Certified Copy

If you need a certified copy of your marriage license to document a name change and you were married in the City of Albany, the City Clerk's Office is able to provide that to you. The fee for a certified copy is $10.00. The City Clerk's Office is currently only accepting cash.

Passport Fees

Please be prepared to provide two separate payment methods during your appointment. When applying at an acceptance facility, you will need to pay two fees. The first “Execution Fee” is payable to the facility, while the second is based on the type of passport being requested and is payable to the U.S. Department of State:

The U.S. Department of State is only accepting personal check, certified bank check, or money order payable to "U.S. Department of State" for payment of passport fees. For current U.S. Department of State fees and rates please visit the U.S. Department of State website or see the table below.

U.S. Department of State Fees
Passport Card$30.00
Passport Book$130.00
Expedited Processing$60.00
1-2 Day Delivery (After Processing)$19.53

The City Clerk's Office is currently only accepting cash for Passport Acceptance Facility fees. These fees are provided in the table below. 

Acceptance Facility Fees
Execution Fee$35.00
Passport Photo Fee$10.00

U.S. Department of State Processing Times

Processing times differ based on the type of service you request:

  • Routine Service: 7-10 weeks
  • Expedited Service: 3-5 weeks

Helpful Materials

For added convenience there are paper copies of the most commonly used forms in the City Clerk's Office. You can also pre-fill the following applications: renewal application or new application.

The following videos also provide a step-by-step guide for going through the process